MWSA is seeking viable candidates for copyediting and layout services for the 2024 editions of Dispatches magazine. See the details below.

The Military Writers Society of America (MWSA) is soliciting price quotes for Dispatches magazine

Opening Date: 09/05/23 | Closing Date: 10/14/23

Scope of Work: Scope of Work: MWSA Dispatches Magazine: Copyediting, Layout, Design, Publication, Distribution, and Marketing Support.

Period of Performance: 10/16/2023 – 11/20/2024. This includes four issues of the magazine to be published: 04/15/2024, 07/15/2024, 10/15/2024, and 01/15/2024.

Option Years. At the Sole discretion of the MWSA Board of Directors, this contract may be extended for a total of not more than three option years. If an Option Year is exercised, it will include a maximum of a 2.5% inflation rate.

•     Option Year 1: November 2024 – November 2025

•     Option Year 2: November 2025 – November 2026

•     Option Year 3: November 2026 – November 2027

 About MWSA

MWSA is a 501(c)3 non-profit corporation to support military writers. The purposes of the organization are to help military service members, veterans, their families, supporters, and historians record history and the complexities of military life, and to encourage writing as therapy. The organization focuses on using the writing of MWSA members to educate the general public, students, and the military community.

Contract Performance Work Statement for MWSA Dispatches Magazine

This MWSA Request For Quote (RFQ) seeks a Price Quote and relevant experience qualifiers from knowledgeable individuals and businesses to become a compensated provider, working with MWSA volunteers to provide services to compile, format, edit, publish, and market MWSA 2024 Dispatches magazines. Specific services will include:

1.     Work with the MWSA Publication Chair/Editor-In-Chief and other volunteers to produce the MWSA quarterly Dispatches magazine.
2.     Produce magazine softcopy, providing copyediting and layout and design services
3.     Provide eMagazine layout and design
4.     Provide eBook layout and design (as needed)
5.     License and supply graphic content (as needed)
6.     Photo restoration (as needed)
7. High-resolution image conversion (as needed)
8.     Provide cover art design for MWSA approval.
9.     Supply complete versions for review and approval to MWSA Publications Chair
a.      PDF for print version
b.     PDF for eBook w/embedded cover version (as needed)
c.      PDF w/cover for eMagazine version
10.  Provide upload to the Print house for distribution.
a.      Amazon/KDP
b.     Ingram (as needed)
11.  After Publication Marketing
a.      Provide cover art jpgs of hi-res and web for MWSA IT/Social Media
b.     Supply designs, jpgs, pngs, PDFs as requested for marketing via IT/social media marketing
12.  Set up MWSA sales account through Print house.
a.      Ensure all sales royalties are paid directly to the MWSA Treasurer
b.     Ensure all ad royalties are paid directly to the MWSA Treasurer
c.      Ensure control by MWSA board over title (active or retired)
d.     Changes to document (as needed) in case of misprint or error
13.  Provide quarterly royalties statements to MWSA Treasurer as requested.
a.      Note: No royalty or administrative costs will be retained by the contractor. All proceeds from sales after print cost will be paid directly to MWSA. Contractor will provide documentation of such upon request.
14.  Offerors will provide all names of individuals who will support this effort. Updates to names shall be provided to the MWSA Publications Chair throughout the period of performance.
15.  This effort can be canceled at any time for the good of MWSA. Offerors may terminate after thirty days’ written notice.

Please provide Price Quote for this project including the following:

16. Examples of experience with similar projects in the past five years.

17. Two work reference points of contact (name, email, and phone number).

Email proposals to the MWSA Contacts listed below by 10/14/23.

MWSA Contact:

Gary Zelinski, MWSA Publications Chair. communications@mwsa.co